How do QR codes revolutionize today’s file storing and sharing means?

With sharing files and information becoming the central activity of the digitalization era, differentiated means of sharing and storing files emerge. And with their emergence, the demand for an easier way to store and access these files increases. 

Since most storing means today are integrated with the use of cloud storage, the hassle of signing up for a plan that coincides with the storage capacity is present. 

And as not all are keen on signing up to the file’s cloud storage service to just receive and download the files they receive, many online users are now looking for a better alternative to temporarily or permanently store the files they want to share with their family, friends, and colleagues. 

Generally, one of the popular files storing and sharing alternatives is the use of a managed file transfer (MFT) solution. Unlike the usual cloud storage, MFT is designed to automate and streamline safe data transfers within an organization and across external users using a centralized enterprise-level approach. To better understand how it works and determine if it’s right for your needs, you can gather information from and other similar resources. 

However, aside from this innovative transfer solution, many users intend to use other effective methods to enhance their file storing and sharing processes. That’s why through scouring over other various alternative tools to store and share their files easily without bothering the receivers to sign up for the online file storage service they use, many users are considering the use of an online free QR code generator with logo to convert their files into QR codes and make them available on both offline and online channels.

How to revolutionize today’s file storing and sharing means with QR codes? 

As QR codes are now becoming the staple tool when it comes to sharing information for both business and personal use, integrating the use of them in storing and sharing your files is can be refreshing. 

By simply converting them into a QR code, you can simply revolutionize your file storing and sharing ways and place them in both print and online channels. With it, you can easily create an easier alternative way for people to access the files you share by incorporating the following QR code uses. 

Place them in your print materials

As the issue in storing and sharing files from online cloud storage to people always coincide with lengthy share links one creates, the need for an easy and cleaner way to place these links in your print materials increases over time. 

With the use of QR codes, the issue in placing links to print materials is addressed by simply replacing the lengthy share links into a set of grid-patterned square frames into the output. In this way, the receivers can have an easier means of viewing and downloading the file by just scanning them. 

Embed it to your online presentation videos

For presentations that integrate the use of videos, you can easily embed a file that corresponds to your video of intent by simply integrating the use of a PDF QR code into one part of the presentation you are streaming to your audience. 

In this way, your viewers can easily download the file they will need to further learn more about the topic you share on your video presentation. 

Pin in your social media post

With social media being one of the user crowded platforms with having an average of billions of daily social media users, you can also integrate the use of QR codes to post on social media and create an easy channel for social media users to download and have a copy of the file you want to share to them.

If you’re running a social media campaign about a specific phenomenon and want to share an e-book about it, QR codes can help create a seamless file transfer for the social media users from you.

Benefits of QR Codes

Now that you know how QR codes can revolutionize today’s file storing and sharing means, it may also be best to familiarize yourself with some essential benefits of using QR codes. These can include:

  • Accessibility: Since most people have smartphones, using QR codes has become more accessible these days. Whether they want to send files or buy something from a store, people can actually walk around with their ability to scan a QR code from their devices wherever they are. 
  • Versatility: In the business world, QR codes are versatile as they can be used for anything. For instance, they can be used to send and receive files, encode touchless payment systems, facilitate an event check-in, or even enable Wi-Fi authentication. Because of this, the use cases of QR codes among businesses and individuals continue to grow. 
  • Lower Costs: Typically, using QR codes comes with lower costs. For example, QR codes for restaurant menus can save the businesses from printing expenses. Also, with QR codes for storing and sharing files, businesses don’t need to pay subscription fees for a traditional storage service. 


Since digitalization becomes a significant contributor to people converting many physical information and documents into digital formats today, the use of QR codes has emerged as a key component in providing a seamless file-sharing experience for people today.

Through integrating the use of an online QR code generator with logo software, anyone can revolutionize their means to share files with their target receivers.



Helen is a multi-published, award-winning author of over 30 books, including the delightful Ivy & Bean series. She has written novels for young adults, including YA romantic comedies, and has written BBC drama.

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