We all know what the cloud is; an Internet-based secured platform for critical data to be stored and shared, and if you have yet to make the switch to cloud-based tech, that’s something you need to prioritise. Using a secure network offers you many benefits, and with a high level of cyber-security, you can safely make all data available to authorised users, and what’s more, they can access data from any location using any digital device that can connect to the Internet.
Digitalise All Data
This is the first step when building a cloud network, and your cloud provider would scan all documents, digitalising them, ready for storage on the cloud, then staff are trained to digitalise documentation as it arrives, keeping the database up to date at all times. This means you can finally get rid of those bulky filing cabinets that take up so much space, and any staff member can access any document on their workstation screen. So many companies have made the switch to managed cloud services as they fully realise the many benefits it brings.
Creating a Hierarchy
Your data network needs to have a permissions system built in, which allows you to create a range of access levels, allowing specific employees access to work-related data, and with a network administrator who has access to everything, the system is protected and staff can only access what you want them to.
If you have sales teams across Australia, a cloud-based network offers so many benefits, as staff can access customer data, updating when required, and they don’t need complex software to do this, rather any digital device with a web browser enables access. Salespeople can create their own calendars on the cloud, receiving notifications to alert up and coming sales calls, making sure that everyone is on the ball, plus you have access to all data, so you can see what each salesperson is doing.
Voice over Internet Protocol (VoIP) empowers an organisation by providing audio and video calls using the cloud, which really does bring down your communication costs. All calls are automatically recorded and staff can communicate using their smartphone, which connects to the system, making sure that everyone is on the same page. You can hold project meetings with key players who are remotely located, enabling you to share files and update in real time, and with super-fast audio and video, it is like you are in the same room.
Managed Cloud Services
If you would like to transform your business, make contact with a company that offers managed cloud services and they can show you how you can benefit from uploading all your data to a cloud network that is secured and managed by industry professionals. The network would be designed around your business and its needs, and with 24/7 support, you can relax, knowing that your data is protected by an industry leader.
Cloud- based solutions are the future and for many switched-on companies, the many benefits are already being enjoyed, and if you would like to join them, a Google search will put you in touch with a provider.